Basic Account Structure

What is a PTAEO?

The University's account structure consists of the following five elements, which are collectively referred to as the PTAEO:

  • Project - a six digit number that uniquely identifies a project within the Integrated System.
  • Task - User-defined (flexible) alpha-numeric field that identifies the Task within a Project.  Using the same Task Number across multiple projects can facilitate reporting across projects of fund sources (Awards). 
  • Award - a seven digit alpha-numeric field in the University's Integrated System which represents a source of funds owned by a responsible organization.  The type of funds is indicated by the first two characters, which are known as the Award Type.  The Mapping Award Prefixes to Award Types document provides information on the relationship between the two-character award prefix and the award types that may be assigned to each award prefix. Sponsored program awards will have a "G" followed by another letter that indicates describes the sponsor or sponsor type (e.g., GC = National Institutes of Health; GI = Industry; and GF = Foundation).
  • Expenditure Type - A field in the Integrated System used to describe a specific type of expense
  • Organization - A five digit numeric field in the Integrated System that identifies the organizational subunit of the institution responsible for the funds.  UVA organization codes and descriptions as well as a list of organizational prefixes used by each ITS-Enterprise Applications advisor area when creating "pick list" names for organizations are maintained by Information Technology Services.  

Note:  Projects and Awards may be structured one-to-one, one-to-many, or many-to-one.  The structure used for the project and award structure of sponsored programs (i.e., grants, contracts, and cooperative agreements) will be determined by the funding and reporting terms provided by the sponsor.  Only the Office of Sponsored Programs may set up awards and projects for sponsored programs.