UVAFinance is commited to keeping users updated about the the status of our systems. You can read more about current system statuses and our ongoing efforts to resolve reported issues HERE.
The new Workday business process for moving and relocation assistance were launched on September 3. Read more on the UVAFinance Blog.
Coaching involves teaching people and helping them to grow. It's different than managing, mentoring, or problem-solving, and it's a leadership style that can change your relationships and your organization. Learn what coaching is, and how some simple coaching questions can change the way you interact with colleagues, supervisees, and even family. Listen here!
In two new episodes, guests Theran Fisher and Lisa Harris of UVA Talent Development discuss changing when change is hard and the importance of resilience. Read more and listen in via the UVAFinance blog.
We have multiple classes available to help you learn the basics about Lean as well as furthering your Lean skills. Read more and see the classes and dates.
We just added many new books to the library in the corner of the coffee area in Carruthers. Drop by and check them out (literally!). Read more on the blog.
Please join us on Wednesday, June 12, 12-1 pm in Carr-2 for the next UVAFinance Book Club meeting. We will be discussing Simon Sinek’s Start With Why. There is a copy of this book in the Book Nook (in the corner of the Carruthers 2nd floor break area) which may be available for check-out.
What's Start With Why all about? Check out author Simon Sinek's TED Talk for an inside look!
If you have questions about the UVAFinance Book Club or would like to suggest a book or lead a discussion, please email email@example.com.
Are you ready for the next step in your Lean Journey? Then hold April 9! Read more on the blog.
Position and assignment updates impacting pay for the academic division biweekly pay period ending January 6, 2019, should now be available in the LD module.
Please review your LD schedules for the pay period ending January 6 and make any necessary adjustments by close of business on Friday, January 18. As you review, pay special attention to individuals receiving Goal Pays ("Period Activity Pay" in Workday). The GA/GL will be updated on Monday, January 21, with data reflected in UBI by Tuesday, January 22.
Note: Please access this resource on the FOC website for instructions on the new report available in the LD module that shows active assignments for an individual (navigate to the section entitled "View UV LD Assignment Crosswalk Report for LD Schedules").
If changes you previously processed in Oracle or Workday are not reflected in the LD module, or if you are not able to access other information you need to perform your work, please contact the HR Solution Center at firstname.lastname@example.org or 434-243-3344.
Updates impacting the academic biweekly pay period ending January 20, 2019, as well as future-dated actions are also in process and are expected to be complete by January 20.
We have discovered that the "catchup" data after the November 30 cutover from Oracle has not completely loaded. New assignments created in Workday have not pushed correctly to Oracle, so you may not see assignments you would expect to see in LD. The Enterprise Application team will be working to fix this today and over the weekend, and we expect that by early next week, all data should be updated and correct. Watch for an update on this situation next week. Thank you for your patience during this time of transition. Questions? Email email@example.com
What books, blogs, and sites do you love to enhance your professional life? Check out these recommendations from UVAFinance on the blog!
Would you like to learn practical ways to implement Lean strategies into your daily routine? Lean in Daily Work will provide you with practical, easy-to-implement strategies to make your current processes more efficient, leaving you with more time to innovate and create. Through hands-on activities and sharing practical examples, you will gain skills to help you:
• Use the 5S strategy for organization to help with identifying and eliminating waste and continuously improving processes;
• Document how you do your work using the Standard Work approach;
• Manage work through tools such as a Kanban Board; and
• Implement time saving ideas to improve efficiency and increase productivity.
Completion of Lean Fluency is a prerequisite for this class. Two classes are currently scheduled: Wednesday, October 24, 3:00-4:30, and Monday, December 17, 10:30–12:00.
Log into Employee Self-Service and then click on this course link to enroll: Lean in Daily Work
Both Lean in Daily Work and Lean Fluency will be part of a UVAFinance Lean Certification which will be offered beginning in early 2019. In addition to these two classes, the certification will include another course, Advanced Lean, and Lean Labs, which will be focused on one specific Lean concept, approach, or tool. Completion of the certification will require successful completion of all three courses and at least 3 of the labs.
Get a head start by participating in Lean Fluency and Lean in Daily Work now!
Office 365 is being used by more and more people across Grounds. Be proactive and learn how to use these tools for collaboration and productivity. This class will go over the basic navigation and some of the applications of Office 365. You will also see and hear how other UVAFinance professionals are already using Office 365 in their work. The following sessions will be offered in Carr-1 &2 (register by logging into the Integrated System and then clicking the link for the session you want to attend).
With the establishment of our vision, mission, and values, and the beginning of the Finance Strategic Transformation comes an increased need to be able to connect our learning and development efforts directly to business outcomes.
In Finance Outreach and Compliance, we’ve been changing the way we design, deliver, and target training to:
- Identify specific business needs and ensure training provides the solution
- Include multi-phase learning to improve the learning experience
- Ensure that learners are able to use and apply the skills and knowledge on the job
- Establish a culture that supports and encourages the learning process
What does this mean for employees and managers?
Employees will continue to see offerings for classes and programs (both informal and formal), but the classroom will not be the only place where learning occurs. If you have been to Lean Fluency, you have already seen an example of our new approach. Many formal training offerings will involve multi-phase learning, which will typically involve the following:
- Phase One: Primes you for learning and ensure you arrive at class ready to learn more. It also allows for the classroom phase to be a more engaging experience!
- Phase Two: This is what has typically been seen as the main training event (classroom or online) portion of the training.
- Phase Three/Four: After the training event, we provide reinforcement of the concepts and give an opportunity for practical application as well as tools and/or resources to support on-the-job performance.
Managers will become a partner in this experience, as you will play an important role in priming and reinforcing this learning.
Watch for more information soon on training sessions for UVA Finance managers, specifically designed to help you learn how to help establish a learning culture, provide support to your staff’s development, and play a key role in achieving business outcomes.
For more information, email firstname.lastname@example.org
Finance Outreach and Compliance is pleased to announce that Nasima Andesha has joined their team. In her new role as an Administrative Technician, she will primarily handle requests for responsibilities in eSharp so that requests move smoothly to the training team and supporting procurement by working with purchasing hierarchies. Read more on the blog.
We now offer an online version of the instructor-led Finance Fundamentals at UVA course. If you only need access to a PO Shopper responsibility, you will be able to get this access faster, without having to wait for the instructor-led class.
Join your colleagues for UVAFinance Book Club: it's professional development and networking all in one! Everyone is welcome and remote participation is no problem. Read more!
Many people in UVAFinance and across Grounds have completed the Lean Certification program. If you don't understand the concepts of Lean or know the terminology, it may seem like they are speaking a different language. If you feel like the intent of process improvement initiatives is being lost in translation, then register for Lean Fluency! This is a 3-hour workshop (with some pre-work which you will get by May 31st) designed to familiarize learners with the basics of Lean principles, vocabulary, and tools. Register here.
The number one reason employed US workers quit their jobs? Problems with their immediate supervisor.
The recognition of how much is at stake when it comes to properly training managers to manage was the inspiration behind UVAFinance’s partnership with the Center for Leadership Excellence to launch the Management Development Program (MDP), a year-long course for UVAFinance managers.
The course curriculum includes three components: 360 feedback, four skills development sessions, and individualized leadership coaching. This January, the first cohort of 18 managers will graduate. The second cohort of 13 managers has already begun the program.
The second MDP cohort will benefit from the themes revealed in the 360 feedback of the first group. Their sessions will be tailored to include those themes: building relationships with managers, delegation, reward and recognition, and dealing with difficult employees, as well as their own 360 feedback results.
Participant satisfaction with the course has been high, and those facilitating it have seen positive results.
Patty Marbury of Finance Outreach and Compliance leads the individualized coaching sessions with participants. From the first cohort, she noticed several common concerns and challenges. She observed participants becoming more aware of how they interact with employees, and become more confident in their leadership skills. They have made changes based on what they’ve learned and seen how it’s impacted their employees.
In coaching sessions, Marbury reports managers have shown great interest in understanding employee behavior and working with their employees, with the focus placed on the employees’ experience.
“The coaching sessions haven’t been about me just giving advice,” she said. “Managers have brought up actual issues they’re dealing with and we’ve been able to work out practical solutions.”
For members of the first cohort, the experience was well worth it.
“It’s valuable for all managers but also valuable to most employees whether they supervise or not,” said Imelda Carter, Manager in Accounting Services.
“We all have to set goals, face change and challenges, work with various personalities, work in teams and alone, develop our skills, and give and receive feedback,” she noted.
Sarah Doran, Assistant Director in Student Financial Services, was pleased with the depth of knowledge the MDP trainers had on how to think differently when encountering issues or changes that need to be addressed.
“It also really helps to hear from other colleagues about their own management preferences. We got to learn about new topics among a group of people that we don’t work with on a regular basis, and new now have a connection and a context for future communications and potential collaboration with one another,” she added.
For Forrest Swope, Data Stewardship Leader in Managerial Reporting, the value was in both the 360 feedback and in sharing experiences with fellow managers. “It is nice to know that I’m not the only one facing certain challenges and that there are other folks in the organization I can reach out to for support.”
For more information about the Management Development Program, contact Patty Marbury.