Remote Deposit

Yes - The GL Specialist responsibility in the Integrated System is required to enter a GL Journal.  See Required Training in the UVA Remote Deposit User Guide for more information on the training that is required for that responsibility. 

NO! Gift and Foundation checks must be messenger-mailed or taken to the appropriate office.  Transfer checks from Foundations need to be sent or delivered to Gift Accounting in the Office of University Advancement.  Gift checks need to be sent or delivered to Gift Processing Services at Alumni Hall.

Yes, but you may NOT print or download any copies of checks.  See the Bank of America Scanner Guide page 23.

The checks must be retained based on the Records Management policy.  See the UVA Remote Deposit User Guide page 6 for more specific information.

See the Bank of America Scanner Guide page 11. 

See the Bank of America Scanner Guide page 10.

See the Bank of America Scanner Guide page 18.

See the Bank of America Scanner Guide page 4.

See the Bank of America Scanner Guide page 29.

Yes - Deposits are limited to 500 items - 499 checks and one deposit ticket/credit record.  There is no limit to the number of deposits that you can submit each day.

The original item cannot be re-deposited.  If an item is returned, the Image Replacement Document (IRD) may be rescanned through Remote Deposit Service Online or brought to a branch for processing. The IRD is MICR encoded with a valid MICR line, and is considered a legal document. 

• Items are subject to return rules and only items returned for NSF may be re-deposited. 
• The item may show as a duplicate on Remote Deposit Service Online - meaning the scanner would have recognized that it already scanned a similar item.  The duplicate can be overridden.
• The item must not have been already represented. 

Only US dollar items, drawn on domestic banks, to US dollar accounts may be captured through Remote Deposit Service Online. 

Money orders are not consistently formatted across all issuers.  As a result many are too light, too dark or printed on non-standard check stock.  Due to these variations, scanners ma have a difficult time reading the money order amount fields or recognizing the documents as money orders. The amount field can be manually entered and the item classified as the item is scanned by the user.  The same process holds true for other non-standard checks that have busy backgrounds or are taller than business and consumer checks and the scanner is looking for the amount in a pre-defined field, however due to the excess height, the amount field may not be read.  The user may override the reject; however there is a risk of the item being returned for image quality failure. 

Remote Deposit Services Online provides duplicate detections a the company level.  As items are scanned, the application will validate to see if another item with the same account, amount, serial number, and ABA number has been previously scanned in the last 45 calendar days.  If a duplicate is detected, the operator may override the item if it is not a true duplicate or remove the item from the processing system.